Number: Policy #0010
Date: 06/28/2024
Revised: 06/05/2025
Department: Access Services
| User Group | Initial Loan Period | Renewal Window | Max. Total Loan | Max. Items |
| UNF Undergraduate | 120 days | 21 days before due date | 365 days | 100 |
| UNF Graduate Student | 120 days | 21 days before due date | 365 days | 250 |
| UNF Doctoral Student | 120 days | 21 days before due date | 365 days | 250 |
| UNF Faculty | 180 days | Loans auto-renew | none | 250 |
| UNF Staff | 180 days | 21 days before due date | 365 days | 100 |
| SUS Faculty/Students | 14 days | 7 days before due date | 90 days | 10 |
| Special Borrowers | 14 days | 7 days before due date | 90 days | 10 |
| Item | Loan Period | Renewable | Notes |
| Calculator | 3 Hours | Yes | Can leave the library. |
| iPads | 3 Hours | No | Cannot leave the library. |
| Laptops (Dell; MacBook Air) | 3 Hours (in-library) | Yes, if available | Cannot leave the library. |
| Power Cord (laptop) | 3 Hours | Yes | Cannot leave the library. Included with laptop loan. |
| Chargers (Misc.) | 3 Hours | Yes | Cannot leave the library. |
| Micro HDMI/VGA Adaptor | 3 Hours | Yes | Cannot leave the library. |
| External USB DVD-RW drive | 3 Hours | Yes | Cannot leave the library. |
| Policy Area | Details |
|---|---|
| User Groups | Users must be current UNF Student, Faculty or Staff to check out equipment. |
| In-House Use | Laptops are required to remain in the library at all times. |
| Circulation | Laptops are circulated on a first-come, first-served basis. |
| Checkout Agreement | Upon initial checkout, all users must sign a Laptop Checkout Agreement accepting all liability for loss and damage to the unit. This agreement is valid for the calendar year. |
| User Responsibility | Laptop units MUST remain under the control of the user at all times. Users must never leave a laptop unattended; borrowers are financially responsible for the return of the unit. |
| Acknowledgement Form | Upon initial checkout, all users must sign a Laptop Checkout Acknowledgement accepting all liability for loss and damage to the unit. This agreement is valid for the calendar year. |
| User Group | Maximum Items |
| UNF Undergraduate | 100 |
| UNF Graduate Student | 250 |
| UNF Doctoral Student | 250 |
| UNF Faculty | 250 |
| UNF Staff | 100 |
| Special Borrowers (non-UNF) | 10 |
| All users (media materials) | 40 |
| Item | Loan Period | Renewable | Notes |
|---|---|---|---|
| Anatomage Tablets | 7 Days | No | Must be requested 24 hours in advance. Can leave the building. |
| Audio production | 14 days | No | Must be requested 24 hours in advance. Can leave the building. |
| Camcorder (Cannon, Zoom) | 14 days | No | Must be requested 24 hours in advance. Can leave the building. |
| Camera (GoPro) | 14 days | No | Must be requested 24 hours in advance. Can leave the building. |
| Camera Accessory (lighting kits) | 14 days | No | Must be requested 24 hours in advance. Can leave the building. |
| Camera Accessory (tripods) | 14 days | No | Must be requested 24 hours in advance. Can leave the building. |
| Computer accessory (Misc. cables) | 14 days | No | Must be requested 24 hours in advance. Can leave the building. |
| Headphones | 14 days | No | Must be requested 24 hours in advance. Can leave the building. |
| Microphone | 14 days | No | Must be requested 24 hours in advance. Can leave the building. |
| Microphone Accessory (cords, adaptors, tripods) | 14 days | No | Must be requested 24 hours in advance. Can leave the building. |
| VR Headset (Oculus Go) | 14 days | No | Must be requested 24 hours in advance. Can leave the building. |
| Policy Area | Details |
|---|---|
| Eligibility | Borrowing is limited to UNF faculty, staff, and students. |
| Request Process | Items requested Monday–Friday before 4 PM will be ready for pick up the next business day if available. Same day checkout is not available. Patrons must receive email confirmation before equipment can be picked up and have two business days from the date email was sent to pick up equipment. |
| User Responsibility | Patron must inspect and accept the equipment upon checkout. |
| Loan Period | Loan period for A/V equipment is 14 days (except for Anatomage tablets which are 7 days). Items are not renewable and holds are not permitted. |
| Return/Reshelving Process | Items will be returned after being thoroughly checked by a staff member. |
| Overdue Items Replacement Cost | If the equipment is overdue a replacement cost of the items will be charged to the patron library account after being 24 hours overdue and a block will be placed on the patron account until items are returned. |
| Damaged Equipment | If the equipment is returned damaged the patron may be charged the replacement cost of the items at the discretion of the Access Services. |
| Headphones |
Headphones can only be checked out with other A/V equipment. Monitoring headphones are not for general use. |
| SD Cards | All SD cards will be cleared before recirculating. Once a memory card has been returned we will not provide it to anyone prior to it being cleared. |
| Additional Instructions | Users are encouraged to review additional equipment information and instructions for cameras and audio equipment. |
| Equipment Processing Turnaround Time |
Any A/V equipment returned will be renewed so that it can be cleaned and inspected and then it will be checked in off of your account. Any equipment returned on Friday or Saturday will be processed at the earliest on Sunday but you will not incur any fines for those two days if the equipment was returned. |
Thomas G. Carpenter Library
Access Services Department
1 UNF Drive
Jacksonville, FL 32224-2645
Appeals my be emailed to ask@unf.libanswers
| Policy | Details |
|---|---|
| Costs Charged | Costs are charged in addition to any accrued fines. |
| Lost Item Billing | Library items that are 20 days overdue are assumed lost and the borrower is billed for replacement of the item. |
| Minimum Replacement Charge | The minimum replacement charge will never be less than the average cost of all North America Hardback Books, currently $57.65. |
| Refund Policy | Borrowers' accounts are credited for books returned after billing. Replacement costs are automatically removed from the account if returned within 180 days of the due date, but the borrower still must pay any overdue fine. |
| Replacement Cost Basis | Generally, the average cost of a book within a specific subject area is charged, but not less than the average cost of all North America hardback books as found in The Bowker Annual of Library Book Trade Information. Alternately, the Library may charge the current retail price of a title as found in Books In Print. |
| Item Type | Fine Rate | Min. Fine | Max. Fine | Notes |
|---|---|---|---|---|
| Regular (non-reserve) items | $0.25 per day | $2.00 | $5.00 | $2.00 minimum charge. |
| Hourly reserve items | $1.00 per hour | $20.00 | Any fraction of an hour is billed an additional hour. (In other words, an item returned 1 hour and 1 minute overdue will create a fine of $2.00) | |
| Daily reserve items | $1.00 per day | $20.00 | ||
| Recalled items | $1.00 per day | + any standard fines | Applies in addition to other fines. | |
| Interlibrary Loan (ILL) | $1.00 per day | No maximum | Replacement fee set by lending institution. |
| Item | Fine Rate | Min. Fine | Max. Fine | Notes |
| Laptop | $5.00 per hour | $100.00 | Any fraction of an hour is billed for a full $5.00. (e.g., laptop returned 1 hour and 1 minute overdue will create a fine of $10.00.) | |
| Power Cord (Laptop) | $5.00 per hour | $20.00 |
| Item | When Charged | Replacement Fee | Refund Policy |
|---|---|---|---|
| Anatomage tablets | 20 days overdue | $2,375.00 | Full refund if returned within 180 days |
| Apple Stylus Pen | 20 days overdue | $100 | Full refund if returned within 180 days |
| Calculator | 20 days overdue | $120.00 | Full refund if returned within 180 days |
| General Collection | 20 days overdue | $57.65 or actual cost (whichever is higher) | Full refund if returned within 180 days |
| Graduate Student Study Carrel Key | Key must be returned to the Information Desk by closing on the due date | $40.00 flat fee | Full refund if returned |
| Interlibrary Loan | Set by lending institution | Varies | Subject to lending library's policies |
| iPad | 20 days overdue | $330.00 | Full refund if returned within 180 days |
| Laptop | 20 days overdue | $800.00 | Full refund if returned within 180 days |
| Media | 20 days overdue | $200.00 | Full refund if returned within 180 days |
| Micro HDMI/VGA Adaptor | 20 days overdue | $25.00 | Full refund if returned within 180 days |
| Phone Charger | 20 days overdue | $20.00 | Full refund if returned within 180 days |
| Power Cord (Laptop) | 20 days overdue | $30.00 | Full refund if returned within 180 days |
| User Group | Cost | # of items | Remote Access | Loan Period | ILL Services |
|---|---|---|---|---|---|
| UNF Alumni | $35/year | 10 | No | 2 weeks | No |
| General Public | $50/year | 10 | No | 2 weeks | No |
| Retired Faculty | Free | 10 | No | 2 weeks | No |
| OLLI Member | Free | 10 | No | 2 weeks | No |
| Florida: State Colleges/Universities students, faculty, staff |
Free | 10 | No | 3 weeks | No |
Community members may visit the library within normal operating hours to read books, periodicals, and newspapers, use databases, scan and save material, as well as copy and print after purchasing a print card for $1 (more bills may be added). Community members cannot access online materials from off-campus.
You may also check out print materials if you purchase an annual Special Borrower Card for $50. Details on purchasing a Special Borrower card can be found on the Borrowing Privileges page.
For more information on visitor privileges, please visit our Alumni & Visitor Resources LibGuide.
