Number: Policy #0009
Purpose of the Exhibits Program
The Thomas G. Carpenter Library supports the educational goals of the University by providing information resources, services, and programs that encourage study and learning, support instruction and academic programs, facilitate research and scholarship, and engage the university-at-large and the broader communities we serve. In support of this mission the Exhibits Committee of the Thomas G. Carpenter Library develops and maintains exhibits in two exhibit cases on the first floor.
Exhibits and displays shall be appropriate to an academic setting, serve the Library’s mission to support the curriculum, further the University’s educational and instructional goals, and inform and enrich the community. The primary use of Library exhibit cases will be to promote library-related themes, materials, collections, and to generally serve the needs of the Library. Library-related exhibits will take precedence over exhibits from external sources. Exhibits may also be produced by other University-affiliated groups and individuals or may be solicited displays. External groups may apply to reserve the cases contingent on case availability and Exhibit Committee approval.
The two spaces that are available for exhibits are the Entrance Case and the Large Case outside of Special Collections. These spaces are both on the 1st floor of the Library.
Describes the various sizes of the exhibit cases
Entrance Case: Height: 25", Width 134", Depth 17 3/4"
9 shelf sections all 50" high, all shelves are 25" wide x 12" deep.
|Number of Shelves||Space Between Shelves|
|1st section: 4 shelves||12 1/2"|
|2nd section: 2 shelves||25"|
|3rd section: 3 shelves||16 1/2", 17", 16 1/2"|
|4th section: 4 shelves||12 1/2"|
|5th section: no shelves||50"|
|6th section: 3 shelves||25", 12", 13"|
|7th section: 3 shelves||16 1/2", 17", 16 1/2"|
|8th section: no shelves||50"|
|9th section: 3 shelves||25", 12", 13"|
|Entrance Case||Large Exhibit Case outside of Special Collections|
9 sections: all 50" high; all shelves 25" wide x 12" deep.
1st section: 4 shelves: 12 ½"
Exhibitors should take great care when installing their exhibits. The exhibit cases and the individual installers are both highly fragile! Due to glare, it is quite easy to hit the glass windows during the installation. Consider draping a piece of fabric over the open glass door to aid visibility. Please note that the shelves in the Large Case are not removable or adjustable. The shelves may handle no more than 15 lbs.
The Committee has designated poster tape approved for use on the back wood of the Entrance Case. This is a 3M / Scotch® product called Clear Mounting Squares. These are available in the campus bookstore and local craft stores. Copious tape and/or pins are discouraged as they can mar the cloth and wood of the individual cases. Special Collections has sample cloths, easels, risers and book stands for use in all library exhibits.
If books or fragile items are used, they must be displayed in a conservationally correct manner. Books may be displayed on cradles or stands to prevent damage to book spines.
Contact Tracey Britton (620-1402) or Special Collections staff (620-1533) for assistance.
Signs and Labels
The Exhibitor shall provide attractive and noticeable explanatory signs and labels indicating the nature, subject, and creators of the exhibit. The importance of labels and signs to the viewer cannot be overstated. When creating the title sign, think in terms of the 'big idea' a visitor should take away from the exhibit. Create labels that educate the viewer. Be aware of potential gaps in viewers' knowledge of the subject that may need to be addressed. The main title sign for the exhibit should be at least 8.5" x 11" and placed in a visually prominent area inside the case. Signs or labels should not be taped to the glass.
Please note that library display space will not serve as free commercial space for promotional advertising nor contain prices for items on display.
Scheduling and Duration of Exhibits
Display lengths may vary depending on the case and demand. The exhibit period for the Entrance Case is approximately one month; the Large Case is generally two months. The Committee reserves the right to determine the schedule and length of exhibits and to remove displays that remain longer than scheduled. Exhibitors may not reserve more than one case at a given time unless the Committee grants an exception. The Exhibitor is responsible for installing and removing exhibits according to the agreed upon schedule. In exceptional cases, the Committee may postpone or cancel a scheduled exhibit to accommodate special events.
Comments and Questions
Comments and questions about exhibits should be addressed to the Committee via e-mail: email@example.com or regular mail.
Our mailing address is:
Library Exhibits Committee
University of North Florida
P.O. Box 17605
Jacksonville, FL 32245-7605