The University of North Florida, in Jacksonville, invites applications for the Head of Special Collections and University Archives. The Thomas G. Carpenter Library is the vibrant academic hub for the university’s 16,300 students. The recently renovated Library is located at the center of the campus surrounded by beautiful grounds, a nature preserve, and an active community of student and faculty scholars.
The Head of Special Collections and University Archives oversees and administers the development and management of the library’s special collections and university archives holdings and services. Under the general supervision of the Dean of Library or Dean’s designee, the Head of Special Collections and University Archives is responsible for all functions, operations, and policies of the department and is committed to integrating into the broader institutional environment. The librarian supports the Dean, Director of Development and Community Engagement Coordinator in donor relations and community engagement. The Head of Special Collections and University Archives works collaboratively within the library, the university, and the larger community. This collaboration includes working closely with the library’s Public Services and Technical Services Departments.
- Leads and manages the Special Collections and University Archives Unit. Supervises assigned staff. Participates in maintaining and revising procedures and workflows within Special Collections and University Archives in collaboration with other areas in the library. Trains staff in use of equipment, hardware and software, and ensures the application of best practices. Maintains statistical information related to unit activity and produces annual reports.
- Collaborates to develop, maintain, and increase accessibility of the collections. Maintains knowledge of best practices to ensure proper treatment and handling of materials; and to prepare new and enhance existing finding aids. Balances the needs of researchers with the security and preservation needs of fragile and unique collections. Ensures accessibility of collections and archives through collaborative efforts. Attends meetings for all divisions of the library to foster an overall understanding of library operations as they relate to special collections. Works with Discovery Enhancement to create collection level catalog records and/or EAD finding aids. Works with Digital Projects and Preservation to determine materials appropriate for digitization, to develop digitization projects featuring unique local history and UNF archival collections, and to determine intellectual property rights issues related to the collections. Works with the Instruction Team to create awareness of collections among university students and faculty. Works with the Outreach Committee to promote and market collections, services, and programming. Works with the Virtual Services librarian to maintain an effective web presence.
- Expands Special Collections. Establishes effective relationships with organizations, individuals, and university stakeholders for the purpose of acquiring material and preserving university and Northeast Florida history. Works with library administration to identify and cultivate prospective donors. Researches potential acquisitions and recommends purchases. Participates in identifying projects for external funding. Assist with grant writing in collaboration with internal and external groups in order to acquire new materials and projects.
- Provides public service and promotes the use and awareness of the collections. Creates exhibits featuring material in the collections. Provides tours, information sessions, and reference service to highlight resources in the collections. Engages faculty members in ways to use the materials in teaching and research. Creates LibGuides, as appropriate, to assist teaching faculty and promote collections
- Provides instruction service as it relates to Special Collections. Provides classroom lectures and instruction in the use of special collections and primary resources.
Other Job Accountabilities:
- Serves as the library liaison to a university academic department and participates in collection development and purchasing decisions for the library materials budget in that department’s topical area.
- Serves on library, university, and statewide committees or project teams as appropriate.
- Maintains current awareness of campus issues and developments in library and information science.
- Participates in professional organizations and in professional development activities as appropriate.
- Other duties as assigned.
ALA-accredited Masters of Library Science degree, plus at least 5 years of relevant experience. Knowledge of special collections and archival best practices.
Development experience and grant writing; knowledge of intellectual property rights and copyright law as it pertains to the collections; experience in community engagement, planning special events and presentations; experience arranging and describing special collections and archival materials, supervisory experience; ability to multitask, prioritize, and work both independently and as part of a team in a fast-paced work environment; second master’s in a humanities field; and excellent oral and written communication skills; Ability to lift 15-35 pounds
Statement of Understanding:
UNF is a Carnegie Community Engaged Institution. This designation celebrates the University's collaboration with community partners from the local to the global level. It reflects UNF's mission to contribute to the public good and prepare educated, engaged citizens.
How to Apply:
Applicants must complete an online application, as well as upload supplemental documents, at www.unfjobs.org in order to be considered for this position. Applicants who do not apply online and/or upload all the required documents will not be considered for this position. Once you submit both your completed application and uploaded documents you will receive a confirmation number. Keep the confirmation number for your records. If you have any questions about this position, please contact Susie Parks at (904) 620-2553 or via e-mail at firstname.lastname@example.org. Initial review of applications will begin on July 19, 2017.
UNF strategically supports an aim to operate as a preeminent, vibrantly inclusive employer in higher education. The successful candidate should demonstrate a capacity to work among diverse constituencies in the immediate university community and beyond.